Wondering what steps are involved in your Purchase request after you send it to your CTEC? Here is a flow chart for a better understanding of what is involved in getting anything approved for purchase.

You can find the Purchase requisition on the CTE documents and forms page HERE.

If you have any questions, please contact your CTEC, CDC, or Caroline Trotto!

Need to go to a CTE conference or training? Here are your step by step instructions on what you need to do from start to finish.  

Once you have an understanding on what you need to do, you can go to the Documents and Forms page to start the paperwork process. Or you can click HERE.

As always, you can ask your, CDC, CIMC, or Caroline Trotto if you have any questions!

Need to fill out a prior approval, but you are confused about what to do? Here is your step by step process on how! 

Questions on how to fill out a travel reimbursement form? Here is your step by step process on how!

CTSO Participation Procedures:

The following documents and procedures must be followed for ALL CTSO conferences, including local/regional, state, and national CTSO leadership events and competitions.  ALL district paperwork for the event must be received by the CTE District office 6 weeks prior to the first day of travel for the event.  If registration is incomplete when packet is submitted please send asap. PLEASE refer to the District CTSO Calendar for specific deadlines.

ALL CTSO Advisors PLEASE complete the following:

• Update your contact information here - CTSO CONTACT INFO SHEET   (you must be logged into your CCS Apps Account to access/edit the sheet). 
• Email questions to tena.martin@cabarrus.k12.nc.us, melony.ritter@cabarrus.k12.nc.us or caroline.trotto@cabarrus.k12.nc.us 

Documents to include in the CTSO Regional/State/Nationals Trip Packet:

• CTSO Checklist  (updated) - ALL the items below are also linked in the check list. The checklist should be used as your cover page when sending in your CTSO packet.
• Online Field Trip Request Form - please fill this out for ALL the field trips/travel you are requesting
• Prior Approval(s) - submit prior approvals for ALL chaperones at the same time. If we don't have ALL prior approvals, we cannot submit the trip for approval because the 10:1 ratio is not reflected in the number of prior approval documents received.
• Transportation Plan
• Parent Letter - communication sent home to parents about the trip
• Emergency Contact Form
• Registration - please submit via email as soon as this is completed (do not hold your packet until registration is completed; email this once it is complete)
• Chaperone Approval Request for Volunteer Chaperones - ONLY needed if you have a non-CCS employee volunteer as a chaperone
• Covid Release and Waiver of Liability Download to edit
• CCS Form 3320 Request for Overnight or Out-Of-State Student Travel (Found under Docments and Forms page)

PLEASE NOTE:

• Prior Approvals must be printed 100% scale, on an 8.5 x 11 sheet of paper in portrait orientation if printed and sent through courier.
• All Documents must have ORIGINAL Signatures (be sure the "approved" box is checked before sending the form to the CTE office) 
• Your Prior Approval must be sent to the CTEC at your school for a second check, and then to your principal for approval. (Middle School advisors please send directly to the CTE department)
• Submit a completed Prior approval and the overnight form (if applicable) six week prior to travel
• DO NOT REGISTER FOR ANY CONFERENCES AND/OR PD SESSIONS BEFORE APPROVAL IS COMMUNICATED

Last Modified on November 16, 2022